Not taking Pension Auto Enrolment seriously will cost YOU dearly!

Under the Pensions Act 2008, every employer in the UK must put their eligible staff into a workplace pension and pay into it.

If you employ at least one person, that means you are classed as an employer, and by law you have responsibilities that you need to act on.

The good news is – we can help!

Setting up a Pension Scheme

All employers, regardless of size, have to automatically enrol their employees into a suitable Automatic Enrolment pension scheme and both employer and employees must contribute as required.

The good news is we can register and set-up the Pension scheme and undertake the necessary declarations to the Pension Regulator on your behalf.

Smart Pension

We have researched the market to assess the options available to help our clients comply with the legislation. Following this review we believe that the service provided by Smart Pension is the simplest, most cost effective way for you to comply and we offer their solution as part of our payroll service.

We are a registered payroll bureau with Smart Pension.

Ongoing Pension administration

As part of the preparation of your payroll, we will:

  1. Calculate the deductions to be made from each worker’s pay.
  2. Process any ‘opt out/in’ notices.
  3. Create and submit pension upload files.
  4. Calculate the contribution you as an employer are obliged to make to the scheme.
  5. Process through the payroll any refunds from the scheme.

We will include the pension payments on the following documents:

  1. The payroll summary report showing the reconciliation from gross to net for each employee and all relevant payroll totals.
  2. The payslips for each employee (unless payslips are not required).
  3. A report showing your total pension contributions (employees and employers) and due date for payment.


You can choose to delay working out who to put into a pension scheme for up to three months for some or all of your staff. This is known as postponement and we can manage this process for you.

How to use postponement

You must write to each member of staff individually to tell them that you have delayed working out who to put into a scheme and how automatic enrolment applies to them. You will have six weeks to write to them from the date after postponement starts but don’t panic, our services cover all employee communications for you.

You can postpone for up to three months. You can postpone as many or as few staff as you like and the postponement period doesn’t have to be the same length for everyone.

Re-enrolment and re-declaration

Every three years you must put certain staff who have left your pension scheme back into it. This is called re-enrolment.

Whether you have staff to put back into your scheme or not, you must complete a re-declaration of compliance to tell The Pension Regulator how you have met your duties. Remember, re-enrolment and re-declaration are your legal duties and if you don’t act you could be fined but don’t worry we can help you with all of this.