Historic Payroll Approach

Emailing Payslips

The good news is there is nothing in the GDPR legislation that states it is no longer permissible to email payslips.

However, as data processors, Payroll Sorted take additional steps to securely protect each employee’s payslip. When emailing payslips to your employees we ensure that all payslips are password protected with a password that is unique to each employee.

Payslips are sent directly to the employee’s chosen email address.

Furthermore, we also provide secure encryption on all payslips and automatically delete payslips that are being sent from within our payroll software provider’s server.

Posting Payslips – do people still do this? Surely not?

There is nothing in the GDPR legislation that states it is no longer permissible to post payslips – but things have moved on and the days of ripping open the tear away edges of the printed payslips have long gone!! Payroll data processors who post payslips need to ensure that all appropriate security measures are in place to protect the payslip – using security payslip envelopes, marking the envelope as ‘Private and Confidential’ and ensuring that it is addressed to a specific person. None of this is completely fool proof so its not a service that we tend to offer to our clients.